Showing posts with label Productivity. Show all posts
Showing posts with label Productivity. Show all posts

Thursday, January 3, 2013

Productivity Blogs for Procrastinators

I am seeking to get more done this year. I have been slow in my progression of my career in the last 5 years as I was trying different industries and soul searching. Now that I have found my way to my calling, I need to beat my nemesis, procrastination due to my perfectionist standards.  Although I am creative, I need a little guidance on where to start (or rather how to return to eons ago) to a path of discipline.

Here is a great list of Productivity Blogs according to zenhabits.net (http://zenhabits.net/the-top-50-productivity-blogs-most-of-which-you-havent-heard-about/):




Wednesday, December 19, 2012

Psychological Implications of Clutter


INTJs need organization and structure to function optimaly. Our cousins INTP are quite all right and at ease with a little clutter, but it sharply hinders our productivity and bothers us immensely.

I can only truly focus when my desk is absolutely clear, and my home is organized. I am a very visual person and being an INTJ, disorder drives me crazy and is quite distracting and draining. I am very strict about cleaning my house weekly, and I never fail on sweeping and mopping as I have major dust allergies. However, sometimes when I am not not feeling well for a week or two or if I fall behind on organizing and cleaning surfaces, the house can get a bit cluttered. As I am very perfectionist about organization (very INTJ), I don't like to do it unless I have the time to make it as best to my standards. I don't always have the time, so I have gotten overwhelmed at times or just put it off, and it then becomes a vicious cycle of clutter and lack of productivity. I have reorganized every week or two, but reorganizing is not enough because the clutter returns. At first, I thought it is because I don’t have enough time to clean as before and that I don’t put things in their rightful places because I am sometimes in a rush. One solution I have realized from looking back on my life is to try to de-clutter and lessen my possessions as it is impossible to organize and clean too many items.

Many times we keep items because it gives us a sense of security. A guest on Oprah noted that many people keep things and develop clutter because they fear the future, or for other psychological reasons. I am a not a compulsive hoarder, it would be advisable that readers take a look at this link if they have a problem with clutter and hoarding.

We can all relate to some of these items in some manner, but the most important thing is to not let yourself slip too much if you do slip. I notice that I always buy stuff or keep stuff to alleviate boredom and take my mind off stress or insecurity about the future. I started  buying items after I got a job because I was not able to without feeling guilty to when I was not working,  and I indulged now that I got a job.

I watched a movie called Mongul about the life of Ghengis Khan, and the rusticness and nomadicness of life back then really appealed to me, though not the violence. It always makes me appreciate my life, and make me feel happiess when I live as simply and with as few items as possible. Having too many items lures us into a false sense of security especially when you may feel you do not have control in your life in some areas, or are unsatisfied in some areas. However, it actually does not alleviate those feelings, but adds  more fuel to it because many possessions make you loose your control of what is important to you as you are bombarded with so many items. It also takes away from your time as you have to care for, clean and some even subconciously worry about loosing stuff. Make sure that security is in yourself and your life, not in your possessions.

Friday, December 14, 2012

Achieving Goals starts with Small Feats of Discipline


It has been difficult for me to balance working  and studying with the multitude of distractions presented by doing these things from home.

Let me preface the urgency of my situation. I have taken a significant pay cut and am only working part time in order to be able to study and ace the GRE. There is a lot at stake as my husband is paying most of the rent now, and it causes financial strain on him and guilt within myself because I want to contribute more. So, I am certainly not a typical person wanting to go to grad school just for kicks or because I just finished college and don't know what to do nor do I have all the time in the world or my parents supporting me financially. In fact, I have a$40,000 loan that I need to pay back, plus current utility bills (at least $300/mo in NY), my transportation and personal expenses.

However, despite this urgency, I have had an incredibly difficult time in the last 6 months trying to balance my work and study. Last year, I was even off for most of the year, studying for the LSAT, and I did not utilize the time effectively. I scored high on the prep-test (168) after only actually studying for 2 and a half months for 2 hours, 3 days a week. Still, I did not feel a sense of accomplishment because most of the week, I was reorganizing my possessions, going out with friends or reading online. I decided not to continue with the LSAT because after having a talk with my husband and a few professors, plus my experience in law, I realized that the loan of law school would be $186,000 minimum and I really wanted to teach, not be confined to practicing as a corporate lawyer. However, I would not be able to teach until I had experience in a firm for 8-10 years, and that is the requirement and also to pay off the loans.

Since I changed my focus to my real passion that I have had since I was 6 (academia, language, learning, teaching, writing, reading), but which seemed impractical as it does not pay a lot, I have felt a lot more motivation and joy when I actually study.  The LSAT was boring and a chore for me. However, despite enjoying studying for the GRE, I have not been able to study a lot or consistently because I have been reading minimalist fashion and design blogs online, reading novels, watching the History and Travel channel and reorganizing and DE-cluterring at a very slow pace, and catching up on work after procrastination on these things. I thought that perhaps my distraction was my home as it is in a state of disarray as I have brought everything out of storage in an effort to de-clutter and reduce my possessions a great deal. However, progress with that has been slow as I have indecision about discarding many things as I am not making a lot of money, and beause I feel guilty to be wasting my time de-cluttering when I should be studying or working.

On some weeks, I have decided to do my work from the hotel where my husband is staying for a temporary assignment, but I am still laden with the distractions of the internet and TV.

So, today, I decide to do a little experiment. After breakfast, I decided to do some studying in the lobby of the hotel with just my textbook and my cell phone, which has a dictionary program that I needed to use. I used to think that being around people distracted me, but I discovered that it was noise. I actually was able to focus and study intensely despite a few staff around. I did start getting distracted when some more staff came and they started getting chatty. However, even with the noise, I was able to focus more than when in the hotel room. In the hotel room, I do not have a lot of stuff, so I reliaze that it is not my possesions at home that prevent me from studying, although I want to get rid of at least half of them. My conclusion is that my biggest distractor in work and in studying is my computer due to the internet and the television.

I felt an increible boost of self confidence when I realized this and after studying for just an hour and a half. I had begun to think that perhaps I had ADD or just was not as smart or able to concentrate as I was able to in the past. I also realized that by getting a small goal accomplished through discipline, I felt more of an urge to reduce my time on the internet or watching TV, and I also felt a freedom from possesions and a desire and courage in place of the fear to reduce my possesions. This realization came as I felt so much more joy and esteem from studying and learning than I did from watching TV, being on the internet or from any of my possesions. I felt the freedom and hope that I had to succeed as I had when I was younger. I also realized that my depression has been affected from not pursing and working on my passion for a career. I have felt a shadow of myself for the last 10 years while I have been in law as I did my job well, but I kept leaving jobs as the environment was too harsh, money oriented and not intellectually stimulating and intellectually challenging for me. I felt like a failure to have the capacity and skill to do a job, but not being able to sustain emotionally in the environment. I also felt like a failure to have spent so much time trying to make it work and not going after what I really want. Since I made a decision to switch fields, I have felt a weight lift. However, only today, when I have engaged in my passion of learning have I seen the light at the end of the tunnel.

I know I have spent a lot of time describing my experience, and not a lot giving advice, but what I can sum up from this is that it is so important to challenge your habits and ways of thinking when you are trying to find your passion or make a change in your life. Try going without the internet and TV for a day and do something you really enjoy (unless it is web maintenance or something having to do with broadcasting or film). Taking small steps outside our comfort zone is the only way to experience your true, authentic self.

INTJs & Overanalysis - A Few Helpful Tips

One reader recently voiced the frustration experienced from over-analysis and perfectionism, which are two INTJ qualities than can be debilitating if taken too far. Here is the original comment to my post titled INTJs Love a Challenge, but Not for Ego. My analysis (no pun intended) and a few tips to cope with this are below.
 

Well... I know it feels good trying to keep with our high standards (sometimes excessive that we hardly achieve them).

But speaking about ego, I think I'm experiencing what people refer as ego diffusion... People say that INTJ take thorough and consider multiple aspects before making their decision. And I think I take too much of them... It's like I'm overwhelming with tons of perspective from different sources & aspects. I, then conclude that everything is just relative; there is nothing absolute. That kind of thought leads me to horrible performance of my life, and suddenly I feel like I don't have any worthy goal... I lost my will to achieve my own standards. I know it's freaking pathetic & useless thought, but I just can't get rid of it. It's been 2-3 years and I'm still drowning into such subconscious thoughts.

Do you have any suggestion about how I can kill or control of this? Seriously, I really want to stop thinking, stop analyzing things, stop planning, then enjoy and live my life... 

Understanding INTJs Natural Inclination to Overanalyze

I understand the frustration of this reader as I have had many periods of inertia due to over-analysis in the past few years myself.

The good news is the ability to analyze things in different ways is one of the best qualities of INTJs it is what makes them open minded and visionary. However, as you and I have both experienced, INTJs have an almost obsessive quality of gathering and analyzing information and issues. This can lead to procrastination and loss of self esteem (ego diffusion). The reason for this is because while our close relatives, INTP also like to gather information, they like to gather information and look at issues for the sake of just learning. While we, INTJS love to learn, we are also pragmatic systems people in that we gather and analyze to make decisions, create solutions and applications. Thefore, we require closure. I have found myself analuzing issues and gathering information for days, weeks and even months. While on one hand I see this as increasing knowledge, it does leave me feeling a loss of self esteem because I have nothing concrete to show for it. Herein lies that need for closure and application.

It is interesting that you write this comment to me now, as I have started to make small behavioral changes in my life in the past few weeks to combat this inertia and loss of self esteem. I have found that since as a true and extreme INTJ I analyze everything down to my toothpaste and when choosing to donate an item of clothing, I need to put limitiations on what I focus my mental energy on. Although I am sure we have both tried to, the truth is that it is virtually impossble to focus your mental energy on every issue. It is especially hard for INTJs are we are perfectionists and cannot rest until an issue or activity has been thoroughly analyzed or pefected. However, trying to apply these high standards to a numberous amount of issues and activities just leads to your mental focus being streched thin, and you not being able to truly accomplish anything.


 So, I employed a few tactics (below) that may help you as well.

Some Possible Solutions
  • I made a list (INTJs love lists, don't we) of things in my life that I have been focusing my mental energy on. 
  • Then I made another list of goals that I want to achieve in the next 5 years.
  • I then streamlined my 5 year goals to just 3 goals.
  • Lastly, I looked at the activities on my first list and decided what were aiding my goals and what weren't. I have decided to cut out or cute down on the ones that do not. 
  • If your issue is analyzing your thoughts, which I also struggle with at times, I would recommend that you do meditation.  Meditation may be difficult for you at first as we have active brains, and it is hard to slow down or ignore the thoughts as meditation requires. However, mindfulness meditation is a bit easier to do as you focus on your body and your breath. It also helps you to live in and focus on the moment, which can help aid in releasing your active thoughts for a few minutes, so they are not constant and making you feel neurotic or stressed.
  • If meditation is difficult, yoga is a great alternative because while you are doing poses, you are forced to focus on what you are doing and not to analyze it or do anything else. Otherwise, you will fall off the pose. It forces you to be present and to release your analyzing, which has been very good for me. I don't do yoga as much as I should with my overactive mind, but whenever I am feeling especially stressed or tense, I try to do it. You can do it at a studio or with a video. Both work for me. 
  • Taking walks in nature is also a great way to release the stress and over-analysis. Focus on beauty of the trees and the fresh air.

I think the hardest thing is breaking old habits, but it can be done as you become aware of them. For instance, I have spent a lot of time DIYing in the last few years as I love being creative. However, I also write, which is creative and more in line with my goals. So, I am in the process of de-cluttering my fabric stash and kitchen gadgets.

I also like looking at blogs and collecting pictures on minimalist interiors and fashion because I am intruiged by the idea of creating an effect with less. However, this is not in line with my goals. I also like to research music, bands and artists, and figuring out their influences and genre, but I can get carried away with spending too many hours analyzing this as well. So, I try not to do this at all or to no more than three hours a week. It has not been easy at first, but I find that turning off the computer is key for me.

I also love the History Channel, National Geographic and the Travel Channel, but I now limit myself to just a few shows, rather than keeping the TV running most of the day.

Your challenges and activities will be different, but you must figure out where you are spending your time, and what is worthy of your mental energy. While we INTJs think everything can benefit from analysis, it does not always translate into success and self-esteem. So, we need structure and limitations on what we analyze as we will naturally analyze every thought and thing that crosses our path.

Most of all, remember that although as INTJs we may believe otherwise, in reality, it is impossible to be perfect in everything you do. This is something that I have had to come to terms with. So, since INTJs can't help but wanting to do things perfectly, cutting down your activities or the things that you are focusing on allows you to try to dedicate your time to doing a few things extremely well. 

As I give you this advice, I am also employing these tactics myself, so I know it is not easy to change habits or to cut out things that you enjoy, but all things that are worth it take time and effort. I will share more tips on my blog about this, so please stay tuned. Also, let me know your progress and any tips that you may have as well. 

Wednesday, January 4, 2012

Time Management: Simple Daily Routine for a Productive Day

I am interested in varied subjects, and I enjoy reading very much. As a result, I spend a great deal of time reading blogs and other materials online. While I desire to understand concepts when I do research and compartmentalize information, I also desire application of these concepts and theories and a tangible result. Otherwise, I feel that my day is wasted, and I feel down and/or stressed/anxious. With it’s wonderful wealth of information, one can spend a whole day reading online. While acquiring knowledge is doing something, it does not produce a tangible result unless applied. To prevent oneself from getting carried away when reading or researching online, it helps me a lot to try to establish a simple routine in the morning to set the day. I personally hate days that are too routine or so structured that it does not allow creativity and originality, but to be successful routines and plans are necessary. Believe me, I have learned the hard way from years of procrastinating.

I don’t like strictly schedule days that are scheduled from hour to hour, but time estimation and a loose schedule is very necessary.

Simple Daily Routine for Success

1)      First, when you wake up, make your bed immediately before you leave the room. That gives you your first sense of accomplishing something to see a neat bed.

2)      Put on a pot of water to boil for tea or your coffee maker for tea, then brush your teeth. I have to add this because I often would head straight to the computer, forget about breakfast and then wonder why I am tired a few hours later.

3)      After you brush your teeth, as the water continues to boil or as your tea is being made, make yourself a healthy, balance breakfast. I like a whole grain English muffin / whole wheat toast, an egg and fresh fruit . When I wake up before 8 a.m., my stomach is very sensitive, so I will just have whole grain toast with cream cheese or a slice of cheese on the side and fruit, then have an egg around 10:00 a.m.

4)      Start your brain up by reading a blog or article relating to your most important work for 30 minutes.

5)  Then, begin your work relating to your most important life goal, and work on it for your scheduled time daily.  For me, it is studying to get into grad school. For those of you who are working, wake up an hour earlier and do something in relation to your most important goal, such as reading a book, learning a software in relation to it, etc. For those who are already doing work they enjoy, congratulations. When you get to work, make sure you work on the most important projects or most important clients first.

6) After you have worked for a few hours at your most important goal, take a break to have a snack of fruit or something else healthy if it is not yet lunchtime. You may choose to just eat and clear your mind, or you can read an enjoyable blog as a reward for your hard work.

7) Next, work on a personal project, such as de-cluttering, sewing, arranging your desk, etc.

8) After this, perhaps, it may be time for lunch. For those who work outside of the home, take a walk outside to clear your mind, even if it is for 15 minutes. Your brain will feel refreshed.

      For those who work at home, have lunch, then take the scenic route to do your errands and chores, such as grocery shopping, shopping for household necessities, laundry, picking up mail at the post office, etc. I personally hate crowds, we have our share of stores in NY, so the trees are a nice break. The trees or quite streets without stores also reduce the temptation to buy unnecessary things and the walk is very relaxing. (There was a time when I would visit many stores to see what is on sale, but I ended up wasting money and time, so I try to avoid going into stores unless I have something very specific that I need. If it is something that I want, I wait a week and see if I still want it.) Be sure that you are mindful of the time because after being indoors for most of the day thus far, you may loose track of time outside, especially if there are lines at the stores. I would say that you limit this outing to 1 hour if you're just doing shopping, and 3 hours if you are doing laundry. I generally do my grocery shopping on laundry days during the time which I wait for the clothing to go in the dryer. My laundromat is 3 streets away from home, and the grocery store is conveniently on the same block of the laundromat, so I take home the groceries at that time also. I am taking advantage of the convenience I pay for in a high cost of living in New York.

5)   When I return from my errands, I usually make dinner, then do another small project, such as altering a garment or cleaning the kitchen.

6) Then I award myself for all the small accomplishments of the day by doing something I enjoy for the rest of the day. For me it is writing a blog post or reading a book for pleasure or a blog I follow.

The time that you choose to do your main work may be different if  you have a very hard time getting up. I would say that I focus best late at night to early in the morning. However, my husband has to get to work before 8 a.m., and he has a commute that is one hour and a half to one hour and 45 minutes. So, to be considerate to him, I wake up at 6:00 a.m. with him. It does take me a little while to wake up and focus, which is why I take some time to read an article relating to my field before I get to studying. The pros is that I am still able to focus more in the morning than in the afternoon or evening. I also feel quite a sense of accomplishment when by 2 a.m., work that requires my mental concentration is done. I tend to crash mentally at 3 p.m., like many people, so that is why from 2:00 p.m. onward, I do hands-on or rote projects, errands, cooking, and hobbies for pleasure.

Please share your ideas on your routine for a productive day.